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Key Management System[E16]

Woking, United KingdomTHE PIRBRIGHT INSTITUTE[E1]

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In plain English

What they want
This opportunity (“Contract”) is for a single supplier to supply, install, service and maintain a new replacement Key Management System to the Institute. The project is to replace the current, end-of-life system on a like for like basis i.e. replace the current 14 cabinets with modern equivalents as is.
Who can bid
No restrictions are stated in the notice data. The tender documents may set more.
Deadline
Buyer's deadline: 20 Nov 2026, 12:00 UTC. UTC: 20 Nov 2026, 12:00 UTC.
Published 21 Oct 2026.
Value
GBP 233,730
Buyer
THE PIRBRIGHT INSTITUTESee what else this buyer buys and when.
How to apply
Through the buyer's official process. Open the original notice on UK Find a Tender (OCDS) (opens in a new tab) ↗
Tender documents

The tender documents for this notice are on the buyer's own portal, usually behind a free supplier registration. We link to them and do not fetch them, so the report is based on the notice only.

Your tender documents

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Deadline[E8]
20 Nov 2026, 12:00 UTC
Value[E17]
GBP 233,730
Published[E13]
21 Oct 2026
Procedure[E12]
Open procedure
Source
UK Find a Tender (OCDS) (opens in a new tab)
Last checked
15 hours ago

About the requirement

From the notice

This opportunity (“Contract”) is for a single supplier to supply, install, service and maintain a new replacement Key Management System to the Institute. The project is to replace the current, end-of-life system on a like for like basis i.e. replace the current 14 cabinets with modern equivalents as is. The proposed new set-up of 22 cabinets optimises the present set-up and ensures continued legal compliance as well as improving operational efficiencies and response times in the event of an incident or emergency across all areas of site. A replacement, modern KMS is an essential requirement to retain, and strengthen, Pirbright’s control of access to highly critical infrastructure, equipment and restricted areas. The proposed KMS will provide secure, auditable and centrally managed control of all critical keys, ensuring that access is only granted to appropriately authorised personnel, with full traceability. The replacement cabinets would be stored in strategic locations across site to ensure operational efficiency and capability to respond promptly to incidents and/or emergencies. This capability to securely manage critical keys across site is fundamental to maintaining legal compliance with SAPO and ATCSA regulations, both of which require Pirbright to ensure physical access controls are in place, and appropriately managed. .[E9]

Eligibility and requirements

  • ConditionThe legal basis is UKPGA 2023/54 (Procurement Act 2023).[E10]
  • DetailLot 1 runs from 4 Jan 2027 to 1 Nov 2027.[E6]
  • DetailThe notice explains how to submit a tender.[E15]
  • The notice data states no restriction on who may bid. Exclusion grounds and selection criteria in the tender documents still apply.

Risks and unknowns

  • UnknownWe read the published notice, not the full tender documents.

Updates

  1. First seen · 28 Oct 2026, 09:20 UTC

    The source published a call for competition with a future deadline.

    Source document 099653-2026

Evidence

17 facts

Every fact on this page comes from the published notice. Each entry shows the document and the field it was read from.

  1. E1

    The buyer is THE PIRBRIGHT INSTITUTE.

    Document 099653-2026, field /buyer/name, read 28 Oct 2026, 09:20 UTC · source (opens in a new tab)

  2. E2

    The notice is classified under CPV 39173000 (Storage units).

    Document 099653-2026, field /tender/items/0/additionalClassifications/1/id, read 28 Oct 2026, 09:20 UTC · source (opens in a new tab)

  3. E3

    The notice is classified under CPV 48000000 (Software package and information systems).

    Document 099653-2026, field /tender/items/0/additionalClassifications/3/id, read 28 Oct 2026, 09:20 UTC · source (opens in a new tab)

  4. E4

    The notice is classified under CPV 44421720 (Lockers).

    Document 099653-2026, field /tender/items/0/additionalClassifications/2/id, read 28 Oct 2026, 09:20 UTC · source (opens in a new tab)

  5. E5

    The notice is classified under CPV 39141300 (Cabinets).

    Document 099653-2026, field /tender/items/0/additionalClassifications/0/id, read 28 Oct 2026, 09:20 UTC · source (opens in a new tab)

  6. E6

    Lot 1 runs from 4 Jan 2027 to 1 Nov 2027.

    “2027-01-04T00:00:00+00:00 to 2027-11-01T23:59:59+00:00”

    Document 099653-2026, field /tender/lots/0/contractPeriod, read 28 Oct 2026, 09:20 UTC · source (opens in a new tab)

  7. E7

    The buyer's address is in United Kingdom.

    Document 099653-2026, field /parties/0/address/country, read 28 Oct 2026, 09:20 UTC · source (opens in a new tab)

  8. E8

    Tenders must be submitted by 20 Nov 2026, 12:00 UTC.

    “2026-11-20T12:00:00+00:00”

    Document 099653-2026, field /tender/tenderPeriod/endDate, read 28 Oct 2026, 09:20 UTC · source (opens in a new tab)

  9. E9

    The buyer describes the requirement in the notice.

    “This opportunity (“Contract”) is for a single supplier to supply, install, service and maintain a new replacement Key Management System to the Institute. The project is to replace the current, end-of-life system on a like for like basis i.e. replace the current 14 cabinets with…”

    Document 099653-2026, field /tender/description, read 28 Oct 2026, 09:20 UTC · source (opens in a new tab)

  10. E10

    The legal basis is UKPGA 2023/54 (Procurement Act 2023).

    Document 099653-2026, field /tender/legalBasis/id, read 28 Oct 2026, 09:20 UTC · source (opens in a new tab)

  11. E11

    This is a call for competition. Suppliers can respond.

    “tender”

    Document 099653-2026, field /tag, read 28 Oct 2026, 09:20 UTC · source (opens in a new tab)

  12. E12

    The procedure is: Open procedure.

    Document 099653-2026, field /tender/procurementMethodDetails, read 28 Oct 2026, 09:20 UTC · source (opens in a new tab)

  13. E13

    The notice was published on 21 Oct 2026.

    “2026-10-21T16:20:57+01:00”

    Document 099653-2026, field /tender/documents/2/datePublished, read 28 Oct 2026, 09:20 UTC · source (opens in a new tab)

  14. E14

    Find a Tender gives the tender status as active.

    Document 099653-2026, field /tender/status, read 28 Oct 2026, 09:20 UTC · source (opens in a new tab)

  15. E15

    The notice explains how to submit a tender.

    “https://supplier.in-tend.co.uk/thepirbrightinstitute/home”

    Document 099653-2026, field /tender/submissionMethodDetails, read 28 Oct 2026, 09:20 UTC · source (opens in a new tab)

  16. E16

    The notice is titled "Key Management System".

    Document 099653-2026, field /tender/title, read 28 Oct 2026, 09:20 UTC · source (opens in a new tab)

  17. E17

    The stated value is GBP 233,730.2 excluding VAT.

    “233730.2 GBP”

    Document 099653-2026, field /tender/value/amount, read 28 Oct 2026, 09:20 UTC · source (opens in a new tab)

Contains public sector information from Find a Tender, licensed under the Open Government Licence v3.0. Data licence: Open Government Licence v3.0 (opens in a new tab). Personal contact details in notices are not stored or shown.