Procurement Coffee and Vending Equipment, Consumables, Maintenance Services and a Replenishing Service for Coffee and Vending machines[E22]

From the notice

Velindre University NHS Trust is seeking a Contractor to provide a fully managed coffee and vending solution for the New Velindre Cancer Centre (nVCC), Cardiff. The requirement comprises: Part A - Equipment Supply, Installation, Maintenance and Support Supply, delivery, installation and commissioning of coffee machines, barista coffee machines, coffee grinders, coffee vending machines and snack/cold drinks vending machines. Planned preventative maintenance, reactive maintenance, repairs, replacement parts and associated support services throughout the contract period. Provision of telemetry, management information and reporting services. Part B - Managed Vending and Coffee Service Supply of beverages, food products and consumables. Stock management, replenishment and merchandising. Operation and management of vending and coffee services. Revenue collection, customer refunds and management reporting. Payment of an agreed revenue share to the Trust. The service will support patients, visitors and staff at the New Velindre Cancer Centre and must operate on a 24 hours per day, 7 days per week basis. The contract will be for an initial period of three (3) years with options to extend for a further three (3) periods of twelve (12) months. The Contractor will be required to support the Trust's sustainability objectives and comply with all applicable food safety, health and safety and statutory requirements.[E10]

• ConditionDelivery location: UK, United Kingdom.[E11]
• ConditionThe legal basis is UKPGA 2023/54 (Procurement Act 2023).[E12]
• ConditionLot 1 selection criterion: As detailed within the procurement documents. Tenderers will be required to demonstrate suitable economic and financial standing, relevant technical and professional ability, experience of delivering comparable coffee and vending services,…[E13]
• ConditionThe buyer marks lot 1 as suitable for small and medium-sized businesses.[E14]
• ConditionThe buyer marks lot 1 as suitable for voluntary, community and social enterprises.[E15]
• DetailLot 1 is evaluated on: The contract will be awarded on the basis of the Most Advantageous Tender (MAT). Evaluation will be undertaken using the following criteria: Pass/Fail Requirements – Pass/Fail Technical – 30% Price – 60% Social Value – 10% Full details of the evaluation methodology, scoring mechanism and sub-criteria are set out in the procurement documents..[E1]
• DetailLot 1 runs from 18 Jan 2027 to 17 Jan 2030, extendable to 31 Mar 2033.[E7]
• DetailClarification questions close at 20 Nov 2026, 12:01 UTC.[E16]
• DetailThe notice explains how to submit a tender.[E21]
• The notice data states no restriction on who may bid. Exclusion grounds and selection criteria in the tender documents still apply.

• UnknownWe read the published notice, not the full tender documents.

1. First seen · 28 Oct 2026, 09:18 UTC

   The source published a call for competition with a future deadline.

   Source document 101105-2026

Every fact on this page comes from the published notice. Each entry shows the document and the field it was read from.

1. E1

   Lot 1 is evaluated on: The contract will be awarded on the basis of the Most Advantageous Tender (MAT). Evaluation will be undertaken using the following criteria: Pass/Fail Requirements – Pass/Fail Technical – 30% Price – 60% Social Value – 10% Full details of the evaluation methodology, scoring mechanism and sub-criteria are set out in the procurement documents..

   “The contract will be awarded on the basis of the Most Advantageous Tender (MAT). Evaluation will be undertaken using the following criteria: Pass/Fail Requirements – Pass/Fail Technical – 30% Price – 60% Social Value – 10% Full details of the evaluation methodology, scoring mech…”

   Document 101105-2026, field /tender/lots/0/awardCriteria/weightingDescription, read 28 Oct 2026, 09:18 UTC · source ↗ (opens in a new tab)

2. E2

   The buyer is Velindre University NHS Trust.

   Document 101105-2026, field /buyer/name, read 28 Oct 2026, 09:18 UTC · source ↗ (opens in a new tab)

3. E3

   The notice is classified under CPV 55500000 (Canteen and catering services).

   Document 101105-2026, field /tender/items/0/additionalClassifications/3/id, read 28 Oct 2026, 09:18 UTC · source ↗ (opens in a new tab)

4. E4

   The notice is classified under CPV 42933000 (Vending machines).

   Document 101105-2026, field /tender/items/0/additionalClassifications/1/id, read 28 Oct 2026, 09:18 UTC · source ↗ (opens in a new tab)

5. E5

   The notice is classified under CPV 50000000 (Repair and maintenance services).

   Document 101105-2026, field /tender/items/0/additionalClassifications/2/id, read 28 Oct 2026, 09:18 UTC · source ↗ (opens in a new tab)

6. E6

   The notice is classified under CPV 15860000 (Coffee, tea and related products).

   Document 101105-2026, field /tender/items/0/additionalClassifications/0/id, read 28 Oct 2026, 09:18 UTC · source ↗ (opens in a new tab)

7. E7

   Lot 1 runs from 18 Jan 2027 to 17 Jan 2030, extendable to 31 Mar 2033.

   “2027-01-18T00:00:00+00:00 to 2030-01-17T23:59:59+00:00”

   Document 101105-2026, field /tender/lots/0/contractPeriod, read 28 Oct 2026, 09:18 UTC · source ↗ (opens in a new tab)

8. E8

   The buyer's address is in United Kingdom.

   Document 101105-2026, field /parties/0/address/country, read 28 Oct 2026, 09:18 UTC · source ↗ (opens in a new tab)

9. E9

   Tenders must be submitted by 27 Nov 2026, 12:01 UTC.

   “2026-11-27T12:01:00+00:00”

   Document 101105-2026, field /tender/tenderPeriod/endDate, read 28 Oct 2026, 09:18 UTC · source ↗ (opens in a new tab)

10. E10

    The buyer describes the requirement in the notice.

    “Velindre University NHS Trust is seeking a Contractor to provide a fully managed coffee and vending solution for the New Velindre Cancer Centre (nVCC), Cardiff. The requirement comprises: Part A - Equipment Supply, Installation, Maintenance and Support Supply, delivery, installa…”

    Document 101105-2026, field /tender/description, read 28 Oct 2026, 09:18 UTC · source ↗ (opens in a new tab)

11. E11

    Delivery location: UK, United Kingdom.

    Document 101105-2026, field /tender/items/0/deliveryAddresses/0, read 28 Oct 2026, 09:18 UTC · source ↗ (opens in a new tab)

12. E12

    The legal basis is UKPGA 2023/54 (Procurement Act 2023).

    Document 101105-2026, field /tender/legalBasis/id, read 28 Oct 2026, 09:18 UTC · source ↗ (opens in a new tab)

13. E13

    Lot 1 selection criterion: As detailed within the procurement documents. Tenderers will be required to demonstrate suitable economic and financial standing, relevant technical and professional ability, experience of delivering comparable coffee and vending services,…

    “As detailed within the procurement documents. Tenderers will be required to demonstrate suitable economic and financial standing, relevant technical and professional ability, experience of delivering comparable coffee and vending services, compliance with food safety and health…”

    Document 101105-2026, field /tender/lots/0/selectionCriteria/criteria/0/description, read 28 Oct 2026, 09:18 UTC · source ↗ (opens in a new tab)

14. E14

    The buyer marks lot 1 as suitable for small and medium-sized businesses.

    “sme: true”

    Document 101105-2026, field /tender/lots/0/suitability/sme, read 28 Oct 2026, 09:18 UTC · source ↗ (opens in a new tab)

15. E15

    The buyer marks lot 1 as suitable for voluntary, community and social enterprises.

    “vcse: true”

    Document 101105-2026, field /tender/lots/0/suitability/vcse, read 28 Oct 2026, 09:18 UTC · source ↗ (opens in a new tab)

16. E16

    Clarification questions close at 20 Nov 2026, 12:01 UTC.

    “2026-11-20T12:01:00+00:00”

    Document 101105-2026, field /tender/enquiryPeriod/endDate, read 28 Oct 2026, 09:18 UTC · source ↗ (opens in a new tab)

17. E17

    This is a call for competition. Suppliers can respond.

    “tender”

    Document 101105-2026, field /tag, read 28 Oct 2026, 09:18 UTC · source ↗ (opens in a new tab)

18. E18

    The procedure is: Below threshold - open competition.

    Document 101105-2026, field /tender/procurementMethodDetails, read 28 Oct 2026, 09:18 UTC · source ↗ (opens in a new tab)

19. E19

    The notice was published on 26 Oct 2026.

    “2026-10-26T14:49:19Z”

    Document 101105-2026, field /tender/documents/0/datePublished, read 28 Oct 2026, 09:18 UTC · source ↗ (opens in a new tab)

20. E20

    Find a Tender gives the tender status as active.

    Document 101105-2026, field /tender/status, read 28 Oct 2026, 09:18 UTC · source ↗ (opens in a new tab)

21. E21

    The notice explains how to submit a tender.

    “To complete your formal proposal, please access the ITT via the Bravo eTenderwales portal where you will find a full suite of tender documentation. 1. Register your company on the eSourcing portal (this is only required once) —Browse the eSourcing portal: https://etenderwales.br…”

    Document 101105-2026, field /tender/submissionMethodDetails, read 28 Oct 2026, 09:18 UTC · source ↗ (opens in a new tab)

22. E22

    The notice is titled "Procurement Coffee and Vending Equipment, Consumables, Maintenance Services and a Replenishing Service for Coffee and Vending machines".

    Document 101105-2026, field /tender/title, read 28 Oct 2026, 09:18 UTC · source ↗ (opens in a new tab)

23. E23

    The stated value is GBP 1 excluding VAT.

    “1 GBP”

    Document 101105-2026, field /tender/value/amount, read 28 Oct 2026, 09:18 UTC · source ↗ (opens in a new tab)

Contains public sector information from Find a Tender, licensed under the Open Government Licence v3.0. Data licence: Open Government Licence v3.0 ↗ (opens in a new tab). Personal contact details in notices are not stored or shown.