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OpenAgriculture, forestry and horticulture

APX038 Grounds Maintenance Services for Apex Housing[E28]

LONDONDERRY, United KingdomAPEX HOUSING ASSOCIATION[E1]

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In plain English

What they want
Apex Housing Association Limited is seeking Suppliers to provide planned and discretionary grounds maintenance services at its sites across Northern Ireland. The requirement is divided into five geographical Lots, with a separate Contract entered into for each Lot awarded. Apex may also instruct discretionary, remedial and emergency grounds maintenance works through Service Orders.
Who can bid
No restrictions are stated in the notice data. The tender documents may set more.
Deadline
Buyer's deadline: 27 Nov 2026, 12:00 UTC. UTC: 27 Nov 2026, 12:00 UTC.
Published 28 Oct 2026.
Value
Not stated by the buyer.
Buyer
APEX HOUSING ASSOCIATIONSee what else this buyer buys and when.
How to apply
Through the buyer's official process. Open the original notice on UK Find a Tender (OCDS) (opens in a new tab) ↗
Tender documents

The tender documents for this notice are on the buyer's own portal, usually behind a free supplier registration. We link to them and do not fetch them, so the report is based on the notice only.

Your tender documents

Download the tender pack from the buyer's portal (the invitation to tender, specification, selection questionnaire, scoring and draft contract) and add it here. We read every page and check it against your company for the bid assessment.

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Deadline[E9]
27 Nov 2026, 12:00 UTC
Value
Not stated
Published[E25]
28 Oct 2026
Procedure[E24]
Competitive flexible procedure
Source
UK Find a Tender (OCDS) (opens in a new tab)
Last checked
15 hours ago

About the requirement

From the notice

Apex Housing Association Limited is seeking Suppliers to provide planned and discretionary grounds maintenance services at its sites across Northern Ireland. The requirement is divided into five geographical Lots, with a separate Contract entered into for each Lot awarded. Apex may also instruct discretionary, remedial and emergency grounds maintenance works through Service Orders. No minimum volume or value of discretionary work is guaranteed. The estimated annual values, excluding VAT and including an allowance for discretionary works, are: Lot 1 - £130,000 Lot 2 - £70,000 Lot 3 - £50,000 Lot 4 - £60,000 Lot 5 - £70,000 The estimated maximum value across all five Lots over the maximum 48-month contract period is £1,520,000 excluding VAT. The estimated values are provided for information only and do not guarantee any level of expenditure or volume of work. Each Contract will have an initial term of 24 months, with options to extend for up to two further periods of 12 months. If a Lot becomes vacant during the Contract period, Apex may offer the affected Lot to an appointed Supplier that submitted a compliant Tender for that Lot, in accordance with the Contract. In these circumstances, Apex may permit a Supplier to deliver a maximum of three Lots. Any reallocation will be subject to the Supplier's acceptance and capacity and may be temporary or apply for the remainder of the affected Lot's Contract term.[E10]

Eligibility and requirements

  • ConditionDelivery location: UKN, United Kingdom.[E12]
  • ConditionDelivery location: UKN, United Kingdom.[E11]
  • ConditionDelivery location: UKN, United Kingdom.[E15]
  • ConditionDelivery location: UKN, United Kingdom.[E14]
  • ConditionDelivery location: UKN, United Kingdom.[E13]
  • ConditionThe legal basis is UKPGA 2023/54 (Procurement Act 2023).[E16]
  • ConditionThe buyer marks lot 1 as suitable for small and medium-sized businesses.[E17]
  • ConditionThe buyer marks lot 5 as suitable for small and medium-sized businesses.[E19]
  • ConditionThe buyer marks lot 4 as suitable for small and medium-sized businesses.[E21]
  • ConditionThe buyer marks lot 3 as suitable for small and medium-sized businesses.[E20]
  • ConditionThe buyer marks lot 2 as suitable for small and medium-sized businesses.[E18]
  • DetailLot 1 runs from 3 Apr 2027 to 2 Apr 2029, extendable to 2 Apr 2031.[E3]
  • DetailLot 4 runs from 3 Apr 2027 to 2 Apr 2029, extendable to 2 Apr 2031.[E4]
  • DetailLot 3 runs from 3 Apr 2027 to 2 Apr 2029, extendable to 2 Apr 2031.[E5]
  • DetailLot 2 runs from 3 Apr 2027 to 2 Apr 2029, extendable to 2 Apr 2031.[E6]
  • DetailLot 5 runs from 3 Apr 2027 to 2 Apr 2029, extendable to 2 Apr 2031.[E7]
  • DetailClarification questions close at 20 Nov 2026, 12:00 UTC.[E22]
  • DetailThe notice explains how to submit a tender.[E27]
  • The notice data states no restriction on who may bid. Exclusion grounds and selection criteria in the tender documents still apply.

Risks and unknowns

  • UnknownThe notice does not state a value.
  • UnknownWe read the published notice, not the full tender documents.

Updates

  1. First seen · 28 Oct 2026, 10:46 UTC

    The source published a call for competition with a future deadline.

    Source document 101900-2026

Evidence

28 facts

Every fact on this page comes from the published notice. Each entry shows the document and the field it was read from.

  1. E1

    The buyer is APEX HOUSING ASSOCIATION.

    Document 101900-2026, field /buyer/name, read 28 Oct 2026, 10:46 UTC · source (opens in a new tab)

  2. E2

    The notice is classified under CPV 77314000 (Grounds maintenance services).

    Document 101900-2026, field /tender/items/0/additionalClassifications/0/id, read 28 Oct 2026, 10:46 UTC · source (opens in a new tab)

  3. E3

    Lot 1 runs from 3 Apr 2027 to 2 Apr 2029, extendable to 2 Apr 2031.

    “2027-04-03T00:00:00+01:00 to 2029-04-02T23:59:59+01:00”

    Document 101900-2026, field /tender/lots/0/contractPeriod, read 28 Oct 2026, 10:46 UTC · source (opens in a new tab)

  4. E4

    Lot 4 runs from 3 Apr 2027 to 2 Apr 2029, extendable to 2 Apr 2031.

    “2027-04-03T00:00:00+01:00 to 2029-04-02T23:59:59+01:00”

    Document 101900-2026, field /tender/lots/3/contractPeriod, read 28 Oct 2026, 10:46 UTC · source (opens in a new tab)

  5. E5

    Lot 3 runs from 3 Apr 2027 to 2 Apr 2029, extendable to 2 Apr 2031.

    “2027-04-03T00:00:00+01:00 to 2029-04-02T23:59:59+01:00”

    Document 101900-2026, field /tender/lots/2/contractPeriod, read 28 Oct 2026, 10:46 UTC · source (opens in a new tab)

  6. E6

    Lot 2 runs from 3 Apr 2027 to 2 Apr 2029, extendable to 2 Apr 2031.

    “2027-04-03T00:00:00+01:00 to 2029-04-02T23:59:59+01:00”

    Document 101900-2026, field /tender/lots/1/contractPeriod, read 28 Oct 2026, 10:46 UTC · source (opens in a new tab)

  7. E7

    Lot 5 runs from 3 Apr 2027 to 2 Apr 2029, extendable to 2 Apr 2031.

    “2027-04-03T00:00:00+01:00 to 2029-04-02T23:59:59+01:00”

    Document 101900-2026, field /tender/lots/4/contractPeriod, read 28 Oct 2026, 10:46 UTC · source (opens in a new tab)

  8. E8

    The buyer's address is in United Kingdom.

    Document 101900-2026, field /parties/0/address/country, read 28 Oct 2026, 10:46 UTC · source (opens in a new tab)

  9. E9

    Tenders must be submitted by 27 Nov 2026, 12:00 UTC.

    “2026-11-27T12:00:00Z”

    Document 101900-2026, field /tender/tenderPeriod/endDate, read 28 Oct 2026, 10:46 UTC · source (opens in a new tab)

  10. E10

    The buyer describes the requirement in the notice.

    “Apex Housing Association Limited is seeking Suppliers to provide planned and discretionary grounds maintenance services at its sites across Northern Ireland. The requirement is divided into five geographical Lots, with a separate Contract entered into for each Lot awarded. Apex…”

    Document 101900-2026, field /tender/description, read 28 Oct 2026, 10:46 UTC · source (opens in a new tab)

  11. E11

    Delivery location: UKN, United Kingdom.

    Document 101900-2026, field /tender/items/4/deliveryAddresses/0, read 28 Oct 2026, 10:46 UTC · source (opens in a new tab)

  12. E12

    Delivery location: UKN, United Kingdom.

    Document 101900-2026, field /tender/items/0/deliveryAddresses/0, read 28 Oct 2026, 10:46 UTC · source (opens in a new tab)

  13. E13

    Delivery location: UKN, United Kingdom.

    Document 101900-2026, field /tender/items/1/deliveryAddresses/0, read 28 Oct 2026, 10:46 UTC · source (opens in a new tab)

  14. E14

    Delivery location: UKN, United Kingdom.

    Document 101900-2026, field /tender/items/2/deliveryAddresses/0, read 28 Oct 2026, 10:46 UTC · source (opens in a new tab)

  15. E15

    Delivery location: UKN, United Kingdom.

    Document 101900-2026, field /tender/items/3/deliveryAddresses/0, read 28 Oct 2026, 10:46 UTC · source (opens in a new tab)

  16. E16

    The legal basis is UKPGA 2023/54 (Procurement Act 2023).

    Document 101900-2026, field /tender/legalBasis/id, read 28 Oct 2026, 10:46 UTC · source (opens in a new tab)

  17. E17

    The buyer marks lot 1 as suitable for small and medium-sized businesses.

    “sme: true”

    Document 101900-2026, field /tender/lots/0/suitability/sme, read 28 Oct 2026, 10:46 UTC · source (opens in a new tab)

  18. E18

    The buyer marks lot 2 as suitable for small and medium-sized businesses.

    “sme: true”

    Document 101900-2026, field /tender/lots/1/suitability/sme, read 28 Oct 2026, 10:46 UTC · source (opens in a new tab)

  19. E19

    The buyer marks lot 5 as suitable for small and medium-sized businesses.

    “sme: true”

    Document 101900-2026, field /tender/lots/4/suitability/sme, read 28 Oct 2026, 10:46 UTC · source (opens in a new tab)

  20. E20

    The buyer marks lot 3 as suitable for small and medium-sized businesses.

    “sme: true”

    Document 101900-2026, field /tender/lots/2/suitability/sme, read 28 Oct 2026, 10:46 UTC · source (opens in a new tab)

  21. E21

    The buyer marks lot 4 as suitable for small and medium-sized businesses.

    “sme: true”

    Document 101900-2026, field /tender/lots/3/suitability/sme, read 28 Oct 2026, 10:46 UTC · source (opens in a new tab)

  22. E22

    Clarification questions close at 20 Nov 2026, 12:00 UTC.

    “2026-11-20T12:00:00Z”

    Document 101900-2026, field /tender/enquiryPeriod/endDate, read 28 Oct 2026, 10:46 UTC · source (opens in a new tab)

  23. E23

    This is a call for competition. Suppliers can respond.

    “tender”

    Document 101900-2026, field /tag, read 28 Oct 2026, 10:46 UTC · source (opens in a new tab)

  24. E24

    The procedure is: Competitive flexible procedure.

    Document 101900-2026, field /tender/procurementMethodDetails, read 28 Oct 2026, 10:46 UTC · source (opens in a new tab)

  25. E25

    The notice was published on 28 Oct 2026.

    “2026-10-28T10:24:57Z”

    Document 101900-2026, field /tender/documents/1/datePublished, read 28 Oct 2026, 10:46 UTC · source (opens in a new tab)

  26. E26

    Find a Tender gives the tender status as active.

    Document 101900-2026, field /tender/status, read 28 Oct 2026, 10:46 UTC · source (opens in a new tab)

  27. E27

    The notice explains how to submit a tender.

    “https://etendersni.gov.uk/”

    Document 101900-2026, field /tender/submissionMethodDetails, read 28 Oct 2026, 10:46 UTC · source (opens in a new tab)

  28. E28

    The notice is titled "APX038 Grounds Maintenance Services for Apex Housing".

    Document 101900-2026, field /tender/title, read 28 Oct 2026, 10:46 UTC · source (opens in a new tab)

Contains public sector information from Find a Tender, licensed under the Open Government Licence v3.0. Data licence: Open Government Licence v3.0 (opens in a new tab). Personal contact details in notices are not stored or shown.