Access and Collections Management System[E16]

From the notice

National Records of Scotland (NRS) is a Non-Ministerial Department of the Scottish Government. Our purpose is to collect, preserve and produce information about Scotland's people and history and make it available to inform current and future generations. This includes selecting, preserving and making available the national archives of Scotland. NRS currently relies upon Axiell CALM as its primary collections management system. The system forms part of a wider Access and Collections Management ecosystem supporting accessioning, cataloguing, conservation, search room services, reader services, collection access and online public discovery. Axiell CALM reaches end-of- support on 31 December 2027, creating a requirement to identify and implement a replacement solution before this date. This Request for Information (RFI) is intended to help NRS understand the current market and determine whether suitable commercial solutions exist that can replace the current collections management capability and potentially consolidate a number of associated legacy applications into a more integrated platform. This exercise is a Request for Information only and does not constitute an Invitation to Tender.[E9]

• ConditionDelivery location: UKM75.[E10]
• ConditionThe legal basis is CELEX 32014L0024.[E11]
• ConditionThe procurement is covered by the WTO Government Procurement Agreement.[E12]
• The notice data states no restriction on who may bid. Exclusion grounds and selection criteria in the tender documents still apply.

• RiskBidding has not opened. Scope and dates can change before the call for competition.[E13]
• UnknownNo submission deadline we could read in the notice data.
• UnknownWe read the published notice, not the full tender documents.

1. First seen · 28 Oct 2026, 13:28 UTC

   The source published a planning or prior information notice. Bidding has not opened.

   Source document rls-16-OCT566792

Every fact on this page comes from the published notice. Each entry shows the document and the field it was read from.

1. E1

   The buyer is National Records of Scotland.

   Document rls-16-OCT566792, field /buyer/name, read 28 Oct 2026, 13:28 UTC · source ↗ (opens in a new tab)

2. E2

   The notice is classified under CPV 48311000.

   Document rls-16-OCT566792, field /tender/items/0/additionalClassifications/4/id, read 28 Oct 2026, 13:28 UTC · source ↗ (opens in a new tab)

3. E3

   The notice is classified under CPV 48100000.

   Document rls-16-OCT566792, field /tender/items/0/additionalClassifications/3/id, read 28 Oct 2026, 13:28 UTC · source ↗ (opens in a new tab)

4. E4

   The notice is classified under CPV 72268000.

   Document rls-16-OCT566792, field /tender/classification/id, read 28 Oct 2026, 13:28 UTC · source ↗ (opens in a new tab)

5. E5

   The notice is classified under CPV 48161000.

   Document rls-16-OCT566792, field /tender/items/0/additionalClassifications/0/id, read 28 Oct 2026, 13:28 UTC · source ↗ (opens in a new tab)

6. E6

   The notice is classified under CPV 79995000.

   Document rls-16-OCT566792, field /tender/items/0/additionalClassifications/1/id, read 28 Oct 2026, 13:28 UTC · source ↗ (opens in a new tab)

7. E7

   The notice is classified under CPV 48000000.

   Document rls-16-OCT566792, field /tender/items/0/additionalClassifications/2/id, read 28 Oct 2026, 13:28 UTC · source ↗ (opens in a new tab)

8. E8

   Public Contracts Scotland publishes United Kingdom procurement.

   Document rls-16-OCT566792, field /tender, read 28 Oct 2026, 13:28 UTC · source ↗ (opens in a new tab)

9. E9

   The buyer describes the requirement in the notice.

   “National Records of Scotland (NRS) is a Non-Ministerial Department of the Scottish Government. Our purpose is to collect, preserve and produce information about Scotland's people and history and make it available to inform current and future generations. This includes selecting,…”

   Document rls-16-OCT566792, field /tender/description, read 28 Oct 2026, 13:28 UTC · source ↗ (opens in a new tab)

10. E10

    Delivery location: UKM75.

    Document rls-16-OCT566792, field /tender/items/0/deliveryAddresses/0, read 28 Oct 2026, 13:28 UTC · source ↗ (opens in a new tab)

11. E11

    The legal basis is CELEX 32014L0024.

    Document rls-16-OCT566792, field /tender/legalBasis/id, read 28 Oct 2026, 13:28 UTC · source ↗ (opens in a new tab)

12. E12

    The procurement is covered by the WTO Government Procurement Agreement.

    “GPA”

    Document rls-16-OCT566792, field /tender/coveredBy, read 28 Oct 2026, 13:28 UTC · source ↗ (opens in a new tab)

13. E13

    This is a planning or market engagement notice. Bidding has not opened.

    Document rls-16-OCT566792, field /tag, read 28 Oct 2026, 13:28 UTC · source ↗ (opens in a new tab)

14. E14

    The notice was published on 16 Oct 2026.

    “2026-10-16T00:00:00Z”

    Document rls-16-OCT566792, field /date, read 28 Oct 2026, 13:28 UTC · source ↗ (opens in a new tab)

15. E15

    Public Contracts Scotland gives the tender status as planned.

    Document rls-16-OCT566792, field /tender/status, read 28 Oct 2026, 13:28 UTC · source ↗ (opens in a new tab)

16. E16

    The notice is titled "Access and Collections Management System".

    Document rls-16-OCT566792, field /tender/title, read 28 Oct 2026, 13:28 UTC · source ↗ (opens in a new tab)

17. E17

    The stated value is GBP 350,000.

    “350000 GBP”

    Document rls-16-OCT566792, field /tender/value/amount, read 28 Oct 2026, 13:28 UTC · source ↗ (opens in a new tab)

Contains public sector information from Public Contracts Scotland, licensed under the Open Government Licence v3.0. Data licence: Open Government Licence v3.0 ↗ (opens in a new tab). Personal contact details in notices are not stored or shown.